June 24, 2025
Barbara Jordan Conference Center
Washington, DC
Invitation Only Event with an In-Person and Virtual Option
Call for Summit Proposals Now Open
Proposal Submission Deadline: March 21, 2025
About the Summit
The Encoding Health Equity Summit is the annual convening of the Encoding Equity Alliance. This year’s theme is From Evidence to Impact. Join a community of peers focused on reconsidering race in clinical algorithms at this annual convening.
During the Summit, we will explore current strategies for auditing clinical guidance, updating guidelines and algorithms, assessing the underlying evidence base, and implementing these changes in various settings. We will highlight accomplishments and lessons learned in assessing the inclusion of race as a biologic construct and its impact on patient outcomes and in developing pathways to address the misuse of race in research.
Event Details
The Summit is an invitation-only event taking place in Washington, DC and virtually. In-person invitations will be prioritized for presenters and members of the Alliance leadership. A virtual participation option will be shared more broadly when registration opens in April 2025.
Call for Proposals
CMSS is excited to extend this Call for Proposals to contribute to the educational program of the invitation-only Encoding Health Equity 2025 Annual Summit.
The inclusion of race as a biologic construct may lead to systematic bias in care delivery and clinical outcomes. Many organizations have begun to audit current clinical guidelines and algorithms and can share their strategies and best practices to amplify progress, drive knowledge, advance care, and ultimately improve patient outcomes. Presenting at the Summit is a great way to showcase your ongoing efforts in this space and to explore ongoing collaboration opportunities to advance our collective goals.
Timeline
| Call for Proposals Opens | February 11 |
| Proposals Due | March 21 (extended) |
| Presenter Notification | April 7 |
| Encoding Health Equity Summit | June 24 |
Submission Policies
- Unless otherwise notified by CMSS, all presenters are required to register for the Summit and are responsible for their own travel expenses. All presenters are required to deliver their presentations in-person in Washington, DC (no virtual presentations). Submitters must attest that each presenter is aware of this proposal and has committed to presenting in-person if accepted.
- All selected presenters will be required to complete a Conflict of Interest form and disclose any relationships with commercial interests at the start of their presentation, in accordance with the CMSS Code for Interactions with Companies.
- Any submissions from Industry/Corporate must be submitted in partnership with a member of the Encoding Equity Alliance. Submissions which are strictly promotional of products or services will not be accepted.
Proposal Review
The Encoding Health Equity Summit Program Committee, comprised of funders, publishers, medical societies, researchers, the AI/Technology community, and patient groups, has the responsibility to review and rank all submissions and determine selections for presentation at the meeting. The committee will also determine the format of each presentation.
Presentation Format Options
Please indicate your format preference during the submission process. Options include Panel Session, Action & Impact Presentation, Rapid Fire Idea Exchange, and Poster Presentation. Review the Call for Summit Proposals for details on these presentation types and other important information relating to the submission process.
Submit Your Proposal
Download the Call for Proposals for complete details required for the proposal process. Then, submit your proposal using the online form linked below.
Submission Deadline: March 21, 2025 (extended)
Travel Scholarships
For Patients and Emerging Leaders
The Encoding Equity Alliance is committed to engaging patients and emerging leaders, such as trainees and young investigators, in Alliance activities. With support from the Doris Duke Foundation, CMSS will provide travel scholarships for individuals to attend the Encoding Health Equity Summit, June 24, 2025, in Washington, DC.
This scholarship program supports individuals who are committed to advancing their knowledge and impact in reconsidering race in clinical algorithms, but who would otherwise not be able to attend the event due to financial or budgetary constraints.
Please review the Travel Scholarship Program Details before beginning your submission.
Award Information
CMSS plans to award up to 20 scholarships of $750 to cover travel and hotel arrangements to attend the Summit. Funds will be distributed after the Summit.
Please note: Up to five scholarships will be reserved for those who have a proposal accepted for presentation at the Summit.
Scholarship Eligibility Criteria
Applicants must be patients or emerging leaders without institutional travel support to attend the Summit. Example roles include:
- Patient or Patient Group member (such as a caregiver or patient advocate)
- Trainee (Medical Student, Resident, Fellow in training)
- Young Investigator (Graduate or post-graduate student, early-career researcher)
- Early Career Professional (in domains such as public health, health equity, policy, professional societies, tech)
“Early Career” is defined as those individuals under the age of 35 or in their first 4 years in their role.
Timeline
| Scholarship Applications Open | February 11 |
| Application Deadline | March 28 |
| Selection and Notification | April 11 |
| Encoding Health Equity Summit | June 24 |
Application Deadline: March 28, 2025
Questions
Please reach out to our team at EncodingEquity@cmss.org with any questions regarding the Summit or Call for Summit Proposals.